Job Description and Person Specification

Title: Finance Officer            

Salary: £27,500 pro-rata, 2 days per week, permanent

 

Job Description

Background

Shire Hall Historic Courthouse is a new Museum in Dorchester, Dorset. The building is a Grade I listed Georgian Assize courtroom and cells, which was Dorset’s court from 1797 to 1955.  The museum is a place where history is brought to life, through interactives, trails and activities. The court was the scene of the trial of the Tolpuddle Martyrs in 1834, a significant moment in the history of the trade union movement. The trial, and subsequent events, changed the course of history and helped to shape the society in which we live today.

 

Responsibilities

The Finance Officer will be responsible for providing financial and administrative support to the Museum.

 

Key tasks

  • Maintaining the accountancy system and records in order to produce accurate and timely financial accounts
  • Plan and prepare for the completion of the period and year-end closure of the financial accounts in accordance with relevant statutory guidance, SORPs and Charity Commission requirements
  • Maintain documents and records to ensure adequate access and completion of external audit and inspection of the Trust’s Financial Accounts, liaising with the Trust’s External Examiner as appropriate.
  • With the Director, production and maintenance of annual budgets and cash flows
  • Production of monthly financial management reports for the Management Team
  • Production of quarterly financial management reports for the Board
  • Processing and managing invoices, records, payments, receipts, journals and stock control
  • Maintaining and managing debtors and creditors including debt management & credit control
  • Administration of expenses reimbursement
  • Preparing timely Gift Aid claims, Tax refund Claims and, if applicable, VAT claims
  • Maintenance of computerised general ledger, cashbook, and cash flows
  • Monthly bank reconciliation
  • Control of payroll and liaison with payroll agency to input payroll information into the financial system
  • Complete staff contracts and paperwork
  • Act as Duty Manager on occasion

 

 

 

Person specification

Experience
Essential  
  • Experience of book-keeping and preparing company financial statements for organisations with <£1m turnover
  • Experience in accounting for or assisting with the management of project grants / restricted funding from a range of donors.
Knowledge and skills
Essential  
  • AAT Qualification, part-qualified ACCA or CIMA, or equivalent
  • Proven numeracy and data analysis skills.
  • Excellent skills using Sage accounting software and associated reporting tools
  • Strong computer literacy skills.
Other  
Essential  
  • Discretion and proven ability to handle confidential and sensitive information
  • Well organised
  • A high level of attention to detail